Contributing to quality system

1. Inspect work done

Inspect work done

Why are workplace inspections important?

Workplace inspections help prevent incidents, injuries and illnesses. Through a critical

examination of the workplace, inspections help to identify and record hazards for

corrective action. Health and safety committees can help plan, conduct, report and

monitor inspections. Regular workplace inspections are an important part of the overall

occupational health and safety program and management system, if present.

What is the purpose of inspections?

Inspections are important as they allow you to:

listen to the concerns of workers and supervisors

gain further understanding of jobs and tasks

identify existing and potential hazards

determine underlying causes of hazards

recommend corrective action

monitor steps taken to eliminate hazards or control the risk (e.g., engineering controls,

administrative controls, policies, procedures, personal protective equipment)

How do you plan for inspections?

Planning is essential for an effective inspection.

What to Examine

Every inspection must examine who, what, where, when and how. Pay

particular attention to items that are or are most likely to develop into

unsafe or unhealthy conditions because of stress, wear, impact, vibration,

heat, corrosion, chemical reaction or misuse. Include areas where no work

is done regularly, such as parking lots, rest areas, office storage areas and

locker rooms.

Workplace Elements

Look at all workplace elements – the people, the environment, the

equipment and the process. The environment includes such hazards as

noise, vibration, lighting, temperature, and ventilation. Equipment includes

materials, tools and apparatus for producing a product or a service. The

process involves how the worker interacts with the other elements in a

series of tasks or operations.

Apply quality standards to work

Quality standards are defined as documents that provide requirements, specifications,

guidelines, or characteristics that can be used consistently to ensure that materials,

products, processes, and services are fit for their purpose.

Protect company property and customer interests

To protect confidential information and company property our lawyer recommends that a

policy should be included in an employee manual or you could have the employee sign it separately if you choose. Included below are two sample policies as well as a sampleemployee manual.

PIPEDA does not specify particular security safeguards that must be used. Rather, the

onus is on organizations to ensure that personal information is adequately protected.

•Protect personal information against loss or theft

•Safeguard the information from unauthorized access, disclosure, copying, use or

modification. 

•Protect personal information regardless of the format in which it is held.

Sample Privacy Policy 1

COMPANY PROPERTY AND CONFIDENTIAL INFORMATION

Confidential Information Belongs to the Company

The employee will be furnished, directly or indirectly, with information pertaining to the Company’s business and the Company’s customers, which is either non-public, confidential or proprietary in nature. Such information includes, but is not limited to: customer names and addresses, other customer information (which may include personal information about customers), customer lists, information about employees (which may include personal information about employees), sales information, sales leads, supplier information, logistical and financial information, business plans, trade secrets, business secrets, and market studies, and is referred to herein as “Confidential Information”.

The employee acknowledges that the Company has a proprietary interest in such Confidential Information, and that such Confidential Information belongs to the Company.

In particular, and without limiting the generality of the foregoing, upon termination of the employee’s employment (for any reason whatsoever), all Confidential Information, including but not limited to customer information and customer lists, shall remain the property of the Company. Any Confidential Information in the possession or control of the employee must promptly be returned to the Company. Confidential Information must not be taken by the employee or removed from the Company premises (in any format, including photocopies and electronic copies).

Duty of Confidentiality and Non-Disclosure

The employee shall keep the Confidential Information confidential at all

times. The employee covenants and agrees with the Company that he or

she shall not use such Confidential Information for his or her own account

or disclose such Confidential Information to any other person at any time

(both during the term of the employee’s employment, and after

termination of the employee’s employment), except as may be necessary

in the carrying out of the employee’s duties in the ordinary course of his or

her employment with the Company. All employees shall familiarize themselves with, and comply at all times

with, any and all policies of the Company with respect to personal

information of customers and others.